Church Leasing a new Copy Machine in New Jersey

Just this week I was able to help a New Jersey Bayshore Church that was shopping for a Ricoh Copier (multifunctional system).  As with many churches the economy has taken it's toll with lower donations, and higher operating costs. 

The current scenario found the Church with an outdated PC (which they owned), that was slow, and working with an outdated Operating System along with outdated Microsoft Office Applications.  The Church also had an existing copier lease that had nine payments remaining, the copier at the New Jersey Church was performing ok but it was evident that they could benefit from a new system that would offer them color scanning, scan2dropbox, scan2officedrop, scan2email, OCR and fillable forms. Th fillable forms turned out to be a BIG thing, each year the church would upload the new CCD forms to their web site, from there the parishioners would be able to download the forms, fill them out and then return them to the church.  When the office staff reviewed these forms they had to muddle through the handwriting on the forms, granted that 80% of the forms were legible but there were many forms that required a phone call to the parishioner to validate a name, phone number and or birth date.

A great feature that came with the Ricoh copier was the ability for the Church to create a .pdf fillable form from a word document and then upload that document to the web site. Thus when the parishioner opened the document they were able to type the required information on the form, then print the form for delivery or even email the form to the Church staff.  The end result was neater forms, and less call backs for unreadable information.

Even though the software that came with the Ricoh copier was helpful,  the Church had also expressed that they could not pay anymore than what they were already paying on a monthly basis.  I had my homework cut out for me.

After reviewing their maintenance and supply costs, and the monthly lease cost we were able to put a package together that include a new DellOptiex PC, Mircrosoft Office Professional, and a new Ricoh SP5210SR multifunctional copier that included delivery, installation of the Ricoh copier, and installation of the Dell OptiPlex PC.  The cost?  The cost per month was the same as the current copier lease (zero increase in cost), the benefit was new equipment, time saving software and a new PC with all of the extras that they were hoping for.

If you're shopping for a new Ricoh copier in New Jersey, or you may need some new PC's, IT support or Managed Network Services. We'd like to speak to with you to present our award winning New Jersey support and to see if we can lower your total cost of operation.

-=Century Office Products-

Ricoh MPC Series "Turbo Charge Your Ricoh MFP"

How can you get the most out of your new Ricoh MP Series Multifunctional Device without breaking the bank and getting the best bang for your buck?

By adding the these three Ricoh solutions you can enjoy increased productivity, reduce paper, reduce costs and reduce down time. Along with knowing that you are doing your part to conserve resources.

The solutions that I've outlined will add less than $100 a month to the typical 5 year copier lease, and depending where your companies workflow and volumes stack up, the savings could be well over the investment.

Our first solution is to add Document Mall 3 year/1GB Solution with the MFP browser. Document Mall is a robust off-site Document Management Software SAS (Software as a Service) that can enable your Ricoh Multifunctional Device to push documents to an off-site Document Repository. From the LCD screen of the MFP, any user can see the file folder structure and then select where the paper documents need to go. Document Mall will then organize documents by type, using indexing and full search. Document Mall can also be used as a collaboration tool, where you can work on documents together, edit documents and create markups. What I like most about Document Mall is the ease of use, along with the ability to access documents where ever there is an Internet connection. You don't have to have a degree in order to enjoy the benefits of Document Management and you don't have to have an IT infrastructure to keep the system updated and running. This package can be leased for under $60 per month.

Moving on to Embedded Print Director, all Ricoh MFP's now have the ability to embed software on a Java card, thus enabling features that can be used through the MPF's LCD display. Embedded Print Director will monitor every copy and print on Ricoh MFP's. The long and short of is that every print and copy can be tracked for charge backs and accountability. At the end of the year the system can provide a full report on what was printed, copied, identify bottlenecks, inefficiencies on the network and can help IT maintain a balanced budget for Total Cost of Ownership. A single MFP package can be leased for under $20 per month.

Over the last few years our industry has moved away from yearly service contracts. More and more dealerships are offering a monthly cost per page billing that includes all consumables (toner, pm parts), labor and parts. This allows the customer to pay as they use and eliminates that once a year high contract cost for high volume users. In most cases its a good thing for both the customer and the dealership. What is required though is the constant contact with the customer for reporting of meter reads. The dealership must call on a monthly basis and or have a service engineer drop buy to access the meters and report back for billing purposes, all of this takes alot of time on the customers part and the dealers resources. Enter @ Remote.

@ Remote will eliminate the need for meter reads. A Remote is a network appliance that will communicate with your networked multifunctional systems and printers, the appliance will then report back to the secure @ remote hosting facility. This feature will then eliminate the the process of calling for meter reads and will enhance productivity for the clients core business. @ Remote will also identify problems with connected units and will automatically update firmware as needed for every device. Cost for at remote is under $18 per month for the appliance, some dealers will charge a monthly access for this device. Best bet is to ask ahead of time.

For a review Document Mall will save paper, file folders, pendaflex folders and file cabinets by utilizing the off-site document management software. Documents can then be downloaded, reviewed, and or forwarded in an electronic format. Embedded Print Director will allow users to "charge back" for copying or printed pages and redirect printing to a lower cost MFP and provide a comprehensive report on Total Cost of Ownership. @ Remote will increase your companies productivity by concentrating on your core business and not baby sitting MFP devices for meter reads. @ Remote will also provide the latest firmware updates at a moments notice.

All in all these three solutions will Turbo Charge your PC into a cost saving solution from day one, all for under $100 per month. Not bad eh? I've included links for all three of the devices so you can learn more. Choosing the right MFP will go a long way with easy cost saving solutions.