Print Shop Mail & Century Office Products

When it comes to one to one marketing, Print Shop Mail is of the software packages that we recommend and support. Take a peak at the video and then give me a call and I can tell you how to print 4 postcards in full color for a cost of ONE Penny!

Ring Binding with Century Office Products and Ricoh!

Large law firms will love this new addition from Ricoh and Century Office Products. Our new Ring Binder will eliminate the need for additional finishing equipment, reduces tha chances of operator error and improves overall job productivity!

Perfect Binding with Century Office Products & Ricoh

Here's a fantastic new solution for our higher end Ricoh Systems. Something so simple to produce Professional Binding at a moments notice!

Welcome to Ricoh

Survey Results about Scanning

- Results of a recent survey conducted by AIIM regarding implementation of scanning and document management:
- 40% report a return on investment within 12 months
- 66% report a return on investment within 18 months
- 30% use outsourced services
- 30% have issue with quality of indexing
- 48% have a centralized, in-house scanning service
- 78% have some form of distributed scanning with MFPs
- 32% report that consumption of paper increased after implementing scanning
- 25% of documents are photocopied before they are scanned
- 31% of documents are destroyed after being scanned
- 32% of documents are archived off-site
- 38% of paper originated documents are scanned and archived electronically
- 51% of scanned documents are 100% born digital
- 37% of organizations are scanning over half of their incoming documents
- 6.5% of scanned documents are rejected or require intervention when scanning


Need to lease or buy a new multifunctional copier? Call a P4P solutions expert at p4pcafe!

-=Cheers=-

Test Drive Ricoh’s Documentmall Solution

Test Drive Ricoh’s Documentmall Solution

For those who are interested in looking at a SAAS model for document management, Ricoh offers a service called Documentmall. Hosted in a secure data center and based on the EMC Docuentum platform, Documentmall provides a secure off-site document management platform.

Some of the features of this particular application are cabinet and folder based document structure, multiple layer document security on cabinets, groups and user levels. Optional workflow with GUI based workflow creation tools provides the ability to set routes with various options for approval. Ricoh also provides functionality on their MFP devices to securely scan documents directly into a Documentmall account, which can be a good solution for distributed capture solutions.

Another interesting function which I personally like is the various replication features. Ricoh provides a couple of replicator applications which all do basically the same thing. While running the replicator application, you can set mappings from your local file structure into your Documentmall account, and your files are replicated to Documentmall.

Ricoh currently offers a 30 day trial account which anyone can request. If you’re interested in looking into a SAAS model for your document management needs, you might want to sign up for an evaluation account and start to look at Ricoh’s offering. You can sign up at the following link:

http://documentmall.com/products/freetrial/

One thing to be aware of is that not all features are available on the trial account. If you have specific questions or needs, I’m sure your local Ricoh representative would be more than happy to address them, or post your questions here.

Special thanx for this, it was posted on the P4P Hotel and I reposted here.

-=Art=-

Republicans and Democrats

New Jersey & The Two Party System "It Don't Work"

Being a life long resident of the state and now in my 50's, I can look back over the last 30 years and tell ya, the two party system in New Jersey and probably the rest of the country is flawed!! For over the last 30 years we've have a democrat or a republican and where has that gotten New Jerseyans? For starters, we have the highest property taxes in the nation, we are tops in road congestion and the largest employer in the State is the State of New Jersey!

Tell me, why do I have to pay 5 figure property taxes? What am I getting for my money, corruption both state and local, out of control spending, a broken down School Construction Corporation, 203,000 NJEA union members!!

The two party system is broke, and WE NEED to fix it. How, vote for neither the Republicans or the Democrats. Make a stand and vote for a 3rd party!!! Show the politicians that WE WON'T stand for this BS anymore.

Do I think that if a third party gets elected things will change? Well, no but, Republicans and Democrats will be put on notice the New Jerseyans are fed up with the corruption, scandals, spending, favors.

VOTE4NJ is to vote your conscious, vote for a difference, vote for the greatness of the State of New Jersey. It's a great place to live and work as long as the taxes don't kill you.

Here's a few interesting tweats I found:

You'd be surprised how many people are hating the 2 party system, and how much they've hurt all of us.

I can't stand the 2 party system in NJ anymore. Both parties have ruined New Jersey

Democrats Ask New Jersey Secretary of State to Ignore Mismatched Signatures on Absentee-Ballot

New Jersey vote against Corzine- message to Blue Dogs & moderates is: we are disgusted with Politicians!
VOTE4NJ

New Jersey Home of Negative Campaigning

Let's face it, the three guys running for Governor are what??? They are people with a vision, people with Determination, people with Drive and people with Dedication right? I'll tell you what they also are, they are SALESPEOPLE!! Yes, they are selling you a message of vision, hope and better things to come. Some of the best salespeople can paint a picture like Michelangelo and it breathes VISION!!

The very best of the best SALESPEOPLE don't worry about the competition, and what they're touting this week, next week or next month. They stay focused on their vision and their message. I've been in sales along time and most everyone is turned off by the salesperson that attacks the other company, the product or even the other person selling the product.

So, why is it, that the two major parties are telling you what's wrong with the other guy? Basically it seems to me that they have nothing to stand on whether past or present, and if they did they would be painting a VISION of prosperity for New Jerseyans and not promoting doom and gloom if the "other guy" gets elected.

Would you buy from the salesperson who states "the other sales guy doesn't know his ass from a hole in the ground", or "their products don't work right"? Or would you consider the salesperson who tells you "we have the best ROI plan for you, we've laid it out for you to review", or "our products meets you needs and will help you generate productivity and savings in the long run".

Selling yourself is the key, not selling against the other guys. Super Salespeople pay attention to what the client needs, the clients problems and finds a solution that will the customer will benefit from.

So when looking at the race for Governor of NJ, I'll be going with the SALESPERSON that has the VISION to delivery!

VOTE4NJ

Wake UP New Jerseyans!!! VOTE DAGGETT!!!

From one fellow to New Jerseyan to another, it's time to stop the pain and blame game with our New Jersey Government!

What have the Democrats or Republicans done in the state of New Jersey for the last 20 years! Besides raising property taxes to the roof!! Blame and point the finger all you want, it's the officials that we keep re-electing thinking CHANGE will happen! Well, sorry to say, it WON'T with Christie or Corzine, two peas in a pod and both with heavy favors that they'll owe once they are elected!

What's the definition of an IDIOT? A person who keep doing the same thing over and over again!!

New Jerseyans for ONE TIME, get a set of BALLS and vote for neither Corzine or Chrsitie. From what I've read, DAGGETT has a plan in place (even if it is a tax plan, at least it's a plan), Corzine is so entrenched with tax and spend and Christie just doesn't strike me as a man who can change New Jersey.

Hey, NEW JERSEY needs to change and quickly, loss of jobs, loss of income, reduction of income, lower property values, etc...

I for one WANT TO LIVE IN NEW JERSEY!!! I DON'T WANT TO MOVE!

However if either Christie or Corzine is re-elected we've just sealed our fate for NO Change for another four years. Can your family afford another fours year of this??

This election can also send a message to the US that New Jersey will take the lead in moving away from the traditional republican or democrats who spend, and waste our tax money!!!

We need taxes to bail out the state, however there are some powerful unions in the state that need to chip in and do their part in helping the State of New Jersey!

Here's a few for ya:

Why does NJ spend MONEY to advertise the Lottery?
Why does NJ spend MONEY to air the Lottery on TV?
Why are their 50 Different Scratch off games, what, one's not enough? Who gets the cool graphics and ticket contracts and what are they costing us?
Raise the alcohol tax
Have a nightclub tax
Lower the cigarette tax, make it lower than NY and PA, and people will come here and buy more tobacco, how much revenue is lost to Delaware and PA!!!!
Legalize and create a Sin Tax for Marijuana (CA did it), and tax the hell out of it! Let's face it, if we don't find an alternate revenue stream we're sunk.
Legalize Slot machines in Horse Tracks
Legalize Sports betting

Some of you will say OMG, we can't do this or that, however, you tell me, how the heck NJ is going to get out of the hole for debt and property taxes. It's not possible without additional streams of revenue. Gotten a ticket lately for a broken light, tilted license plate, or something else that's a real pain in the butt, well that's the additional revenue stream for muni's.

CHANGE, CHANGE the way we think,, CHANGE the way we vote and CHANGE the way WE WANT OUR GOVERNMENT and have them ACT Financially Responsible!!!!!!!!

CHANGE!!!

DocumentMall "Uploading with eCopy"

Thought this would be a usefull vide for everyone. Via ecopy we can upload documents to your documentmall account.



-=Art Post=-

Law Firm Done With Paper

I picked this up this morning, this article goes into depth about a law firm that ditched paper by enaging with E-Copy and a Ricoh Multifunctional Device. Enjoy!

Linarducci & Butler is a busy small law firm, helping clients navigate through the Social Security disability benefit process. Our firm typically has 600 to 800 client cases open at any given time, and client folders for each claim have a minimum of 250 pages of paper -- including medical records and correspondence. It was not unusual in the past for our client files to grow to over 1,000 pages.

Over time, the document volumes from open and closed cases have placed a strain on our firm’s on-site filing system with the office reaching the point where we needed more space to store files. These document volumes also led to the costs associated with document storage becoming our firm’s largest monthly office expense.

But we had more than a document storage problem -- our firm also had a document access issue. Client folders contain information our attorneys and legal assistants need to access quickly in response to telephone inquiries from clients and the Social Security Administration. Too often, people would go to the file room and the folder they were looking for was not there. And this would trigger a time-consuming search around the office to locate the missing information.

As one possible solution for reducing the amount paper in the office, the firm looked into document scanning outsourcing for some files but found those services to be costly. Plus, we did not want to have client documents unavailable while out of the office for scanning in case the documents were needed to address an inquiry.

AUTOMATING PAPER-BOUND PROCESSES

To reduce the demands on the office filing system and gain faster, electronic access to client documents, we made a bold decision: our firm was going to scan incoming mail and faxes, route them using office e-mail and work electronically. The firm turned to eCopy ShareScan document imaging software operating on our network-attached Ricoh multifunction peripheral.

Now, all incoming mail and faxes are scanned and sent directly to electronic client folders using eCopy Quick Connect, software which provides an intuitive, menu-driven approach at the MFP to store documents in a specific file location on our network and, at the same time, capture the associated metadata (information about the document that helps us find it when we search).

Also, the document imaging software allows whoever is scanning to preview the scanned document at the MFP to check for quality. This capability not only improved document integrity but it also saves time wasted on going back to the desktop to review scan jobs and then needing to return to the MFP to rescan any errors.

To further accelerate the document capture process, we added eCopy Barcode Recognition Services to automatically separate and name each document when we scan a batch of documents all at once. A batch can be multiple pages of a medical record or client correspondence received into our office.

Before scanning, the user adds cover sheets with barcodes generated by our database to separate each document in the batch. Then, the document imaging software uses barcode recognition to automatically index the scanned documents to the appropriate client folder.

We found standing at the MFP scanning and naming documents to folders was time-consuming and error prone. By using barcode recognition services, we can give each document a meaningful name -- not a number -- which makes it easy to find the document.

We are also saving time by using barcodes. For instance, we cut the process for logging in and distributing our incoming mail by at least one hour every day.

MOVE TO A PAPERLESS OFFICE

When we looked at document scanning, we didn’t start with a paperless office strategy in mind from day one. Our top goal was to find a way to access more information, more quickly. Document imaging software helped us address that challenge -- and because it is so easy to use, we evolved in how we utilized the software and one day we realized we were paperless.

Our staff has welcomed the move to a paperless office because their volume of cases is easier to manage electronically. Now, they no longer need to worry about searching for missing files. And, for the first time, the firm is getting rid of filing cabinets and reclaiming office space.

Also, having the documents in electronic formats means multiple people can access and view the same document simultaneously -- as opposed to making additional paper copies.

Even our firm's senior partner -- who is like most attorneys -- a hoarder of paper -- has also embraced the change. Now, he can view the same information whether in the office or at home preparing for a hearing.

Clients have also embraced our paperless change. For clients that are PC-literate, we now return their case files back to them as PDF documents on a disc instead of stacks of paper. Our paper files that could easily grow into over 1,000 pages, now commonly have less than 25 pages total when the file is closed.

Steven L. Butler is a partner at Linarducci & Butler.