New Hampshire Document Solutions: The Mighty IKONot

New Hampshire Document Solutions: The Mighty IKONot

Print Audit Green "Manage your Printing"

The best Print Management Software in the business, perfect for the AEC Market. Check out the video and give a call or email me if you have questions.

eCopy ShareScan ScanStation on Ricoh

Video clip of eCopy ScanStation running natively on a Ricoh MFD showing scan to secure email and scan to EDM.

How to Print Less and Manage More

Video clip of Equitrac Express with Printer Copy Contraol (PCC) running natively on a Ricoh MFD, authentication is carried out by a Mifare Proximity Card to track copies and release held print jobs.

Managed Print Service for Printer Fleets?

The hype around Managed Print Services is deafening! Everyday I'm coming across information about how good it is to have a Managed Print Service Program, well..... it's great for the provider of the program and may or may not be right for every client.

I have no idea how many laser printers or inkjet printers are sold every year to commercial businesses. What I do see, is a multitude of printers in the commercial work place, in some businesses there is one for each employee!

1. Do I need a Managed Print Services Program for my Fleet of Printers? False.... What you need to do is eliminate most of these printers and strategically replace them with work group Multifunctional Systems or Multifunctional Devices (Same thing, a digital copier that will print scan, fax and copy). You will lower your cost per page, produce less paper, and increase productivity! The Office Equipment Dealers can then monitor page usage, supply levels, and service from a remote location. In essence they will manage your fleet of MFP's while reducing your cost per page and increasing your IT productivity. This will ease your pain!

2. Can I increase my IT departments productivity and save money? True (somewhat)... but you won't save as much if you eliminated the fleet of printers and went with MFP's. You could also stand to save a bundle buy reducing the energy needed for all those laser printers.

3. Can they really provide excellent service, provide parts and support for all my fleet of printers? True and False

False; especially if your fleet has multiple models from multiply manufacturers. In my 29 years in the field, I've only seen a handful of accounts that had printers from one manufacturer. Nine times out of ten, it's a hodgepodge of different models and different manufacturers. HP, Epson, Lexmark and the rest will not give tech support nor parts support to non-authorized resellers.

True; If all of your printers are from one manufacturer and the company that is offering the Print Managed Program is an authorized service provide, then they will be able to support these systems. The goal for the provider is to get their systems in place, and most likely when a printer fails they may replace it or sell you one that they can provide support for.

Basically, if you don't have the time to manage your printers and you can't replace them with MFP's, then you may be the right candidate for a MPS program. However, if you do your homework, you will have a greater return on your investment by eliminating printers. For some this may be a hard pill to swallow. But there are really some incredible print features that will take the printing pain away, such as secure print, locked print, print2mailbox, hold print, store and hold print.

Take the time to investigate what options are out there and don't jump at the first option that is proposed. Have an analysis done of who prints what, when they print, how much they print, and what types of media that is required. If you do that you'll be able to make the right choice.

-=Good Selling=-

Print Audit Green wins 2008 Browny Award For Innovation

Print Audit Green wins 2008 Browny Award For Innovation


Imaging discussion website Print4Pay Hotel includes Print Audit Green in its annual top ten list of systems or software that have improved or enhanced the copier industry

Calgary, Alberta – January 26, 2009 – Greg Brown, a trusted voice in the MFP industry, was tragically killed in a car accident on Valentine's Day in 2004. His love and knowledge of the print technology lives on. The annual Browny Awards on the Print4Pay Hotel website, which highlight ten systems or software innovations that have bettered the industry. This year, one of the ten awards was given to Print Audit Green, the company's cost cutting and earth friendly print management product.

"Print Audit's success is largely tied to our commitment to innovation," said John MacInnes, President and CEO of Print Audit. "Receiving recognition for this aspect of our Print Audit Green product, from a respected and knowledgeable industry community, is very meaningful to us and we are honored to be singled out."

Powered by Print Audit 5, Print Audit Green reduces paper waste while increasing efficiency by tracking all office printing activity. Creating a more environmentally conscious workplace while cutting costs, Print Audit Green allows managers to establish printing limits, restrict color printing, and reroute print jobs to the most efficient devices. In addition, the print management product increases employee awareness by educating users on the cost and environmental impact of each individual print job.

"Not once in the last ten years did a customer ever present a print or copy usage report to me in an appointment," said Art Post, Print4Pay Hotel website owner. "The average company has no idea of how many pages are copied, printed, and scanned, nor do they have any idea of the cost associated with their volume and hardware. How can you be serious about your printing costs and not know this? Print Audit should be in every office, even if it's only used at the end of the year to review how many pages were used and what the cost was per page."

Post describes Browny Award winners as possessing innovative features that filled a void for end users - products that would have earned the approval and esteem of his late friend.

Print4Pay Hotel is a Business Network Website community that allows imaging professionals to connect and communicate in multiple forums. The message boards have over 2,000 global members in 124 countries.

Click here to learn more about Print Audit Green.

About Print Audit
Established in 1999 and headquartered in Calgary, Alberta, Print Audit is the fastest growing print management company in the world. By providing businesses with innovative and practical print management software solutions, the company has helped customers recapture over $79 million in printing and photocopying expenses while saving an estimated 90,000 trees a year. Print Audit has offices located in the United Kingdom, South Africa, Australia, Brazil, Canada and the United States.

For more information about Print Audit, please contact:

Trevor Hofer
1.877.412.8348
thofer@printaudit.com
http://www.printaudit.com

Outside of North America, please contact:

Print Audit - Europe
+44(0)1483 726206
http://www.printauditeurope.com
inquiry@printauditeurope.com

Print Audit - ANZ
+612 9922-3756
http://www.printauditanz.com

Print Audit - South Africa
+086 110 5777 (Within South Africa)
+27 11 531 1869 (Outside South Africa)
http://www.printauditsa.com
info@printauditsa.com

Print Audit – America Latina
+55(21)2220 0939
http://www.printaudit.com.br
Informações em Português:
suporte@printaudit.com.br
Informaciones en Español:
espanol@printaudit.com.br

The Cost of Paper Documents

There are so many reasons to not pay attention to the cost of producing and managing documents today. After all, with sales down dramatically and the economy horrible,
You just don’t have time to pay attention to things like ink and toner costs or how long it takes your HR department to locate a personnel file from 2 years ago. Never mind the fact that according to Gartner that it can cost up to 15% of a business’ total annual revenues to produce and manage documents. 15%!!!

Gartner has also stated that those companies that develop and implement a document management strategy can save up to 40% of those costs. So…if your company does $1,000,000 in revenue per year, not paying attention to how your company produces and manages documents can be costing you up to $60,000 per year…got your attention now? How much revenue does your company have to generate to earn $60,000 in gross profit?

The nice thing is that whatever the size of your company, taking a close look at those costs can save you money, improve productivity and reduce risk. Simply things like right-sizing your multi-function copier can help. In a study done for an architectural interior design firm in Indianapolis, simply right-sizing their color multi-function copier improved productivity within their design department by over 60%...and saved them nearly $15,000 per year per designer in improved work flow productivity.

So next month when you are studying your P & L and wondering how you’re going to improve your GP numbers, think about the document you’re studying, how it was generated, how it was produced and how many times over it’s lifetime it will be reproduced and you may realize that you’re looking at the answer to your question

Erasable Paper Coming to a Store Near You!

Below is an interesting article from by Juliet Laetitia

It may sound the stuff of schoolboy spy games, along with invisible ink and newspaper eye holes, but erasable paper is a reality set to come to a workplace near you.

It’s a move that would appease the green lobby, as the ‘paperless office’ idea that has been so widely touted over the last 30 years increasingly looks like a myth. The average US office worker, for example, gets through 10,000 sheets of copier paper in a year.

What has changed, though, says Xerox, is the way we use paper – mostly for display rather than long-term storage. Much office paper is destined for the recycling bin in a startlingly quick turnaround time, at least 20 per cent of it the same day it was printed out.

This idea that has its roots in 1970s research into recycling computer memory housing unused data, and now Xerox Research Center of Canada and the Palo Alto Research Center, California, are joining forces on the project.

Xerox has filed a patent on the system for ‘photosensitive’ paper, which uses a similar technology to that which allows some sunglasses to darken in strong light.

Essentially, supplementary hardware is attached to a standard laser printer, and the system uses no toner. Instead, a blue UV-light emitting diode produces compounds which change colour when they absorb certain amounts of light. The result is a low-resolution document with printed information which disappears within 16 hours.

Increased exposure to light can make the information vanish more quickly, as can popping it back in the copier. After around 50 uses, the paper can be put in the recycling bin in the usual way.

It’s an especially eco-friendly invention since the system only uses 1,000 joules per sheet, or the same amount of energy as running a 60 watt lightbulb for 30 seconds. It can be used in a separate printer, or one combined with conventional printing. The innovation uses purple ink, and the paper is yellow so that it stands out.

Xerox is finalising the system and hopes its dream will be a reality in offices in the next couple of years and already their invention has been shown off at events like WIRED Next Fest, a showcase of global innovations. So far, the firm has also received warm feedback and strong interest in the project.

But, with Sony chasing a similar idea, and Japanese researchers at Ricoh having looked into this in the 1990s, Xerox will need to work hard and work fast before a competitor steals its thunder.

Sources: iht, iht, greentechmedia, computerrepair, istockanalyist. Image credit: kretyen