Attorney Leases a Copy Machine in New Jersey

I guess when you're in the business of selling and supporting imaging technology like multifunctional copiers and software sometimes I tend to forget that the potential customers that I visit maybe technology illiterate.

Take for example a recent law practice I visited a few weeks ago.  They had a 7 year old digital multifunctional copier that they were using for network printing and scanning.  The time had come when Old Betsy had delivered more than 800,000 pages to our customer and she was ready to retire to a third world country where Old Betsy would see limited activity.

The law office was small in size, however they were trial attorneys and pumped out reams upon reams of paper each week.  The initial thought track was to replace Old Betsy with a new and improved Ricoh MPC5002SPF, and of course they would benefit from many of the new features that included USB/SD card support, the ability to print from their iphone and ipad, and the increased scanner speed.   The law office had been scanning for sometime with the help of Abacus Law Software.  With Abacus they were utilizing the TWAIN scanning support, meaning that they would walk to the copier, place the originals on the glass and then walk back to the PC, engage the scan software that would tell the copier to scan the documents and then walk back to the copier again to retrieve their originals.  That's how it was done and the staff had assumed that this was the norm when it came to scanning documents.

Somewhere along the way I asked about how many pages were in each document.  I found out that each document could have from 50-200 pages.  With that, I then asked "when you access the document for review are you currently thumbing (using the mouse) to look at every page for a particular thread of information"? When they answered yes, I knew that they were a prime candidate for having those scanned files turned into search able .pdfs, the next question centered on "When you have these documents for review, can you markup or redact any of those documents electronically"?  I was asked "do you mean edit the document"?, I replied no (not yet), but to add highlights, do a strike through, or do a redaction?  The answer was no, and I moved to my next question, are you able to take a .pdf document and change it back to a word document?  Another no, but this time there was a question tied to the no, "do you mean that your machine will do this"?  I stated not only will it do the .pdf to word conversion (I later told them that this was OCR), but you'll be able to turn every scanned .pdf into a search able .pdf and you'll be able to markup .pdf documents at will.  Of course the law office could see the value of their new lease.  Countless hours could be saved with the help of software and in this case the attorneys would save time allowing them to bill more hours per week and month.

To make a long story short, we were able to secure the order on the first visit, we had to work out a couple of kinks as to if they wanted a server based installation or a local based solution.  The end result due to cost was a local based ecopy solution that resided on each client. But more importantly we've now opened the door to have a discussion for document management software solutions like Doculex, Intellinetics and maybe MS Sharepoint.

Looking back, I guess the key move was to dig a little deeper as to what they scanned and then what was the work flow once the documents were scanned, which led to talk track of the solutions that are available.

If you're looking to buy or lease a copy machine in New Jersey please give me a call or fill out this handy form.

=Greetings from Art=-


-=Good Selling=-

Architect Buying a Ricoh Copy Machine in New Jersey

Last week I had the chance to visit one of my favorite Architects in New Jersey.  It was that time again and he was interested in upgrading his present leased Ricoh Color Copier/Printer/Scanner for something newer.

I don't like to release the names of my accounts so we'll use Bill for the of the name of the Architect.

Bill had some unique needs for a new color multifunctional copier.  For years Ricoh has had a feature in their multifunctional copiers called the "Document Server".  The Document Server is a partition on the hard drive of the multifunctional copier that allows users to scan and print documents to that portion of the hard drive.  You also have the ability to name the document, name the user and password protect the document.  The main benefit to the end user is that these documents now reside at the copier for easy re-print access, plus you can embed features like folding, stapling and magazine.

Bill has this unique need that most his documents were hand created renderings of visual concepts that he as working on.  Thus, the ability for the Ricoh multifunctional copiers to store and reprint these at any time enabled Bill to reprint the documents with the correct finishing applications for each visual concept.

Bill was also a MAC user, thus he was excited to hear that he would be able to print from his network to his iPhone and iPad without any additional cost.  The icing on the cake was the new booklet feature for MAC users, yes now MAC users are can print booklets to the Ricoh Color Multifunctional Copier for the first time! Before, Bill had to scan his hand created visual renderings to the document server and then have them print in a booklet format. 

Thus the new Ricoh MPC3502SPF was quite the buy for him,  with architects TIME is money, and the new Ricoh MPC3502 will save him many hours per month to work on additional projects and or create additional visuals renderings that may help him get additional projects this year.

If you're an architect and you're shopping for a new copier in New Jersey or if you're looking to lease or buy a new copier in New Jersey.  Please feel free to give m a call 732.977.1211 and see if I maybe able to help you increase your efficiencies, lower your total cost of operation or help with a placing a new wide format copier system for your architectural firm in New Jersey.

If you're looking for a copy machine in New Jersey please give me a call or fill out this handy form.

=Greetings from Art=-

Church Leasing a new Copy Machine in New Jersey

Just this week I was able to help a New Jersey Bayshore Church that was shopping for a Ricoh Copier (multifunctional system).  As with many churches the economy has taken it's toll with lower donations, and higher operating costs. 

The current scenario found the Church with an outdated PC (which they owned), that was slow, and working with an outdated Operating System along with outdated Microsoft Office Applications.  The Church also had an existing copier lease that had nine payments remaining, the copier at the New Jersey Church was performing ok but it was evident that they could benefit from a new system that would offer them color scanning, scan2dropbox, scan2officedrop, scan2email, OCR and fillable forms. Th fillable forms turned out to be a BIG thing, each year the church would upload the new CCD forms to their web site, from there the parishioners would be able to download the forms, fill them out and then return them to the church.  When the office staff reviewed these forms they had to muddle through the handwriting on the forms, granted that 80% of the forms were legible but there were many forms that required a phone call to the parishioner to validate a name, phone number and or birth date.

A great feature that came with the Ricoh copier was the ability for the Church to create a .pdf fillable form from a word document and then upload that document to the web site. Thus when the parishioner opened the document they were able to type the required information on the form, then print the form for delivery or even email the form to the Church staff.  The end result was neater forms, and less call backs for unreadable information.

Even though the software that came with the Ricoh copier was helpful,  the Church had also expressed that they could not pay anymore than what they were already paying on a monthly basis.  I had my homework cut out for me.

After reviewing their maintenance and supply costs, and the monthly lease cost we were able to put a package together that include a new DellOptiex PC, Mircrosoft Office Professional, and a new Ricoh SP5210SR multifunctional copier that included delivery, installation of the Ricoh copier, and installation of the Dell OptiPlex PC.  The cost?  The cost per month was the same as the current copier lease (zero increase in cost), the benefit was new equipment, time saving software and a new PC with all of the extras that they were hoping for.

If you're shopping for a new Ricoh copier in New Jersey, or you may need some new PC's, IT support or Managed Network Services. We'd like to speak to with you to present our award winning New Jersey support and to see if we can lower your total cost of operation.

-=Century Office Products-

Copiers and Printers in New Jersey "Envelope Printer"

A few weeks ago I had a call from one of my customers. 

He emailed me asking if we had a machine that would print envelopes at a reasonable cost.  He had just meet with Pitney Bowes and they wanted to lease him an ink jet printer (basically, I'm sure there was something else to to this), however they wanted $279 per month on a 69 month lease!!  That's almost $20,0000!  Thus he called me looking for a an alternative solution.

As always I did my homework, as to what type of envelopes they would use, do they need color, how many envelopes they looking to print at a time, what size of envelopes, what type of software are they going to use, and a few more questions that I need to keep close to the vest (I can't divulge all of my secrets).

At $20,000 I knew that I would be able to save my customer a TON of money and still provide a reliable printer.  About four months ago I had placed a trial of a printer in a Central New Jersey print shop that was just dedicated to printing envelopes for the trade.  After 3 weeks and many tests the system proved to feed envelopes without wrinkles, no jams and excellent quality.  This Ricoh printer was the right printer for the right job!

I had some questions about doing a mail merge from excel, took the time to learn the specifics and within 30 minutes we were printing envelopes at 42 per minute or about 2,400 per hour. 

I positioned the system with four paper trays, and a caster table.  I then presented my findings to my customer and went over all of the pros's can con's. However, in this case the pros's far outweighed the con's and my customer was happy with the price point, the system and the guarantee that we'll stand behind our product.

-=Art Post=-

BTW, if you're interested in a new multifunctional copier or printer and working with the most knowledgable and professional rep in New Jersey, then please send me and email art@p4photel.com

Document-Driven Processes Affect Revenue and Not Just Cost