Survey Results about Scanning

- Results of a recent survey conducted by AIIM regarding implementation of scanning and document management:
- 40% report a return on investment within 12 months
- 66% report a return on investment within 18 months
- 30% use outsourced services
- 30% have issue with quality of indexing
- 48% have a centralized, in-house scanning service
- 78% have some form of distributed scanning with MFPs
- 32% report that consumption of paper increased after implementing scanning
- 25% of documents are photocopied before they are scanned
- 31% of documents are destroyed after being scanned
- 32% of documents are archived off-site
- 38% of paper originated documents are scanned and archived electronically
- 51% of scanned documents are 100% born digital
- 37% of organizations are scanning over half of their incoming documents
- 6.5% of scanned documents are rejected or require intervention when scanning


Need to lease or buy a new multifunctional copier? Call a P4P solutions expert at p4pcafe!

-=Cheers=-

Test Drive Ricoh’s Documentmall Solution

Test Drive Ricoh’s Documentmall Solution

For those who are interested in looking at a SAAS model for document management, Ricoh offers a service called Documentmall. Hosted in a secure data center and based on the EMC Docuentum platform, Documentmall provides a secure off-site document management platform.

Some of the features of this particular application are cabinet and folder based document structure, multiple layer document security on cabinets, groups and user levels. Optional workflow with GUI based workflow creation tools provides the ability to set routes with various options for approval. Ricoh also provides functionality on their MFP devices to securely scan documents directly into a Documentmall account, which can be a good solution for distributed capture solutions.

Another interesting function which I personally like is the various replication features. Ricoh provides a couple of replicator applications which all do basically the same thing. While running the replicator application, you can set mappings from your local file structure into your Documentmall account, and your files are replicated to Documentmall.

Ricoh currently offers a 30 day trial account which anyone can request. If you’re interested in looking into a SAAS model for your document management needs, you might want to sign up for an evaluation account and start to look at Ricoh’s offering. You can sign up at the following link:

http://documentmall.com/products/freetrial/

One thing to be aware of is that not all features are available on the trial account. If you have specific questions or needs, I’m sure your local Ricoh representative would be more than happy to address them, or post your questions here.

Special thanx for this, it was posted on the P4P Hotel and I reposted here.

-=Art=-

Republicans and Democrats

New Jersey & The Two Party System "It Don't Work"

Being a life long resident of the state and now in my 50's, I can look back over the last 30 years and tell ya, the two party system in New Jersey and probably the rest of the country is flawed!! For over the last 30 years we've have a democrat or a republican and where has that gotten New Jerseyans? For starters, we have the highest property taxes in the nation, we are tops in road congestion and the largest employer in the State is the State of New Jersey!

Tell me, why do I have to pay 5 figure property taxes? What am I getting for my money, corruption both state and local, out of control spending, a broken down School Construction Corporation, 203,000 NJEA union members!!

The two party system is broke, and WE NEED to fix it. How, vote for neither the Republicans or the Democrats. Make a stand and vote for a 3rd party!!! Show the politicians that WE WON'T stand for this BS anymore.

Do I think that if a third party gets elected things will change? Well, no but, Republicans and Democrats will be put on notice the New Jerseyans are fed up with the corruption, scandals, spending, favors.

VOTE4NJ is to vote your conscious, vote for a difference, vote for the greatness of the State of New Jersey. It's a great place to live and work as long as the taxes don't kill you.

Here's a few interesting tweats I found:

You'd be surprised how many people are hating the 2 party system, and how much they've hurt all of us.

I can't stand the 2 party system in NJ anymore. Both parties have ruined New Jersey

Democrats Ask New Jersey Secretary of State to Ignore Mismatched Signatures on Absentee-Ballot

New Jersey vote against Corzine- message to Blue Dogs & moderates is: we are disgusted with Politicians!
VOTE4NJ

New Jersey Home of Negative Campaigning

Let's face it, the three guys running for Governor are what??? They are people with a vision, people with Determination, people with Drive and people with Dedication right? I'll tell you what they also are, they are SALESPEOPLE!! Yes, they are selling you a message of vision, hope and better things to come. Some of the best salespeople can paint a picture like Michelangelo and it breathes VISION!!

The very best of the best SALESPEOPLE don't worry about the competition, and what they're touting this week, next week or next month. They stay focused on their vision and their message. I've been in sales along time and most everyone is turned off by the salesperson that attacks the other company, the product or even the other person selling the product.

So, why is it, that the two major parties are telling you what's wrong with the other guy? Basically it seems to me that they have nothing to stand on whether past or present, and if they did they would be painting a VISION of prosperity for New Jerseyans and not promoting doom and gloom if the "other guy" gets elected.

Would you buy from the salesperson who states "the other sales guy doesn't know his ass from a hole in the ground", or "their products don't work right"? Or would you consider the salesperson who tells you "we have the best ROI plan for you, we've laid it out for you to review", or "our products meets you needs and will help you generate productivity and savings in the long run".

Selling yourself is the key, not selling against the other guys. Super Salespeople pay attention to what the client needs, the clients problems and finds a solution that will the customer will benefit from.

So when looking at the race for Governor of NJ, I'll be going with the SALESPERSON that has the VISION to delivery!

VOTE4NJ

Wake UP New Jerseyans!!! VOTE DAGGETT!!!

From one fellow to New Jerseyan to another, it's time to stop the pain and blame game with our New Jersey Government!

What have the Democrats or Republicans done in the state of New Jersey for the last 20 years! Besides raising property taxes to the roof!! Blame and point the finger all you want, it's the officials that we keep re-electing thinking CHANGE will happen! Well, sorry to say, it WON'T with Christie or Corzine, two peas in a pod and both with heavy favors that they'll owe once they are elected!

What's the definition of an IDIOT? A person who keep doing the same thing over and over again!!

New Jerseyans for ONE TIME, get a set of BALLS and vote for neither Corzine or Chrsitie. From what I've read, DAGGETT has a plan in place (even if it is a tax plan, at least it's a plan), Corzine is so entrenched with tax and spend and Christie just doesn't strike me as a man who can change New Jersey.

Hey, NEW JERSEY needs to change and quickly, loss of jobs, loss of income, reduction of income, lower property values, etc...

I for one WANT TO LIVE IN NEW JERSEY!!! I DON'T WANT TO MOVE!

However if either Christie or Corzine is re-elected we've just sealed our fate for NO Change for another four years. Can your family afford another fours year of this??

This election can also send a message to the US that New Jersey will take the lead in moving away from the traditional republican or democrats who spend, and waste our tax money!!!

We need taxes to bail out the state, however there are some powerful unions in the state that need to chip in and do their part in helping the State of New Jersey!

Here's a few for ya:

Why does NJ spend MONEY to advertise the Lottery?
Why does NJ spend MONEY to air the Lottery on TV?
Why are their 50 Different Scratch off games, what, one's not enough? Who gets the cool graphics and ticket contracts and what are they costing us?
Raise the alcohol tax
Have a nightclub tax
Lower the cigarette tax, make it lower than NY and PA, and people will come here and buy more tobacco, how much revenue is lost to Delaware and PA!!!!
Legalize and create a Sin Tax for Marijuana (CA did it), and tax the hell out of it! Let's face it, if we don't find an alternate revenue stream we're sunk.
Legalize Slot machines in Horse Tracks
Legalize Sports betting

Some of you will say OMG, we can't do this or that, however, you tell me, how the heck NJ is going to get out of the hole for debt and property taxes. It's not possible without additional streams of revenue. Gotten a ticket lately for a broken light, tilted license plate, or something else that's a real pain in the butt, well that's the additional revenue stream for muni's.

CHANGE, CHANGE the way we think,, CHANGE the way we vote and CHANGE the way WE WANT OUR GOVERNMENT and have them ACT Financially Responsible!!!!!!!!

CHANGE!!!

DocumentMall "Uploading with eCopy"

Thought this would be a usefull vide for everyone. Via ecopy we can upload documents to your documentmall account.



-=Art Post=-

Law Firm Done With Paper

I picked this up this morning, this article goes into depth about a law firm that ditched paper by enaging with E-Copy and a Ricoh Multifunctional Device. Enjoy!

Linarducci & Butler is a busy small law firm, helping clients navigate through the Social Security disability benefit process. Our firm typically has 600 to 800 client cases open at any given time, and client folders for each claim have a minimum of 250 pages of paper -- including medical records and correspondence. It was not unusual in the past for our client files to grow to over 1,000 pages.

Over time, the document volumes from open and closed cases have placed a strain on our firm’s on-site filing system with the office reaching the point where we needed more space to store files. These document volumes also led to the costs associated with document storage becoming our firm’s largest monthly office expense.

But we had more than a document storage problem -- our firm also had a document access issue. Client folders contain information our attorneys and legal assistants need to access quickly in response to telephone inquiries from clients and the Social Security Administration. Too often, people would go to the file room and the folder they were looking for was not there. And this would trigger a time-consuming search around the office to locate the missing information.

As one possible solution for reducing the amount paper in the office, the firm looked into document scanning outsourcing for some files but found those services to be costly. Plus, we did not want to have client documents unavailable while out of the office for scanning in case the documents were needed to address an inquiry.

AUTOMATING PAPER-BOUND PROCESSES

To reduce the demands on the office filing system and gain faster, electronic access to client documents, we made a bold decision: our firm was going to scan incoming mail and faxes, route them using office e-mail and work electronically. The firm turned to eCopy ShareScan document imaging software operating on our network-attached Ricoh multifunction peripheral.

Now, all incoming mail and faxes are scanned and sent directly to electronic client folders using eCopy Quick Connect, software which provides an intuitive, menu-driven approach at the MFP to store documents in a specific file location on our network and, at the same time, capture the associated metadata (information about the document that helps us find it when we search).

Also, the document imaging software allows whoever is scanning to preview the scanned document at the MFP to check for quality. This capability not only improved document integrity but it also saves time wasted on going back to the desktop to review scan jobs and then needing to return to the MFP to rescan any errors.

To further accelerate the document capture process, we added eCopy Barcode Recognition Services to automatically separate and name each document when we scan a batch of documents all at once. A batch can be multiple pages of a medical record or client correspondence received into our office.

Before scanning, the user adds cover sheets with barcodes generated by our database to separate each document in the batch. Then, the document imaging software uses barcode recognition to automatically index the scanned documents to the appropriate client folder.

We found standing at the MFP scanning and naming documents to folders was time-consuming and error prone. By using barcode recognition services, we can give each document a meaningful name -- not a number -- which makes it easy to find the document.

We are also saving time by using barcodes. For instance, we cut the process for logging in and distributing our incoming mail by at least one hour every day.

MOVE TO A PAPERLESS OFFICE

When we looked at document scanning, we didn’t start with a paperless office strategy in mind from day one. Our top goal was to find a way to access more information, more quickly. Document imaging software helped us address that challenge -- and because it is so easy to use, we evolved in how we utilized the software and one day we realized we were paperless.

Our staff has welcomed the move to a paperless office because their volume of cases is easier to manage electronically. Now, they no longer need to worry about searching for missing files. And, for the first time, the firm is getting rid of filing cabinets and reclaiming office space.

Also, having the documents in electronic formats means multiple people can access and view the same document simultaneously -- as opposed to making additional paper copies.

Even our firm's senior partner -- who is like most attorneys -- a hoarder of paper -- has also embraced the change. Now, he can view the same information whether in the office or at home preparing for a hearing.

Clients have also embraced our paperless change. For clients that are PC-literate, we now return their case files back to them as PDF documents on a disc instead of stacks of paper. Our paper files that could easily grow into over 1,000 pages, now commonly have less than 25 pages total when the file is closed.

Steven L. Butler is a partner at Linarducci & Butler.

Samsung MultiXpress SCX-6545N High Performance Laser Copier MFP Caters to Growing Market

Samsung MultiXpress SCX-6545N High Performance Laser Copier MFP Caters to Growing Market

”Research Show Companies Fail to Balance Capabilities With Cost”

RIDGEFIELD PARK, N.J.--(BUSINESS WIRE)--Samsung Electronics America Inc., a subsidiary of Samsung Electronics Corporation, announced today the release of the MultiXpress SCX-6545N, a Network-Ready Monochrome Multifunction Laser Copier with the capability of printing up to 45 ppm (pages per minute). With an MSRP of $4,999.00, the SCX-6545N is one of the most cost-effective MFP’s on the market-to-date, offering medium-to-large size businesses an alternative to current A3 copier options.

A recent Accenture study showed that although the A3 market is larger in dollar volume verses the A4 market, A3 paper (11x17) capabilities were utilized a mere 5 percent of the time opening the door for feature-rich A4 MFP copiers like the SCX-6545N at 20% less the cost.

“Companies are buying capabilities they don’t use, which costs them money, so they need to rethink their overall purchasing strategy” said Mr. Doug Albregts, Vice President, Sales and Marketing for Information Technology Division, Samsung Electronics America Inc. “The MultiXpress series has great performance and features and a better value. For customers, especially in the corporate and government arena, concerned with maximizing their investment, the SCX-6545N copier is reliable, flexible and cost-effective.”

Performance and Efficiency

The SCX-6545N is geared towards medium-to-large size workplaces that require fast, high volume printing, up to 45 ppm in black and white. Even in duplex printing mode, the SCX-6545N is still capable of printing as high as 40 ppm, making it one of the fastest A4 printers in the market.

The SCX-6545N can quickly connect to any network environment with its high-speed gigabit Ethernet interface. For heavy network printing demands, the powerful 500 MHz CPU, 256MB of memory (expandable to 512MB), and PCL and PS3 emulation help alleviate bottlenecks resulting in increased performance and office efficiencies.

Samsung’s leading edge printing technology will let you focus on your work while it delivers your documents time and time again with a robust 200,000 max page monthly duty cycle.

Additionally, Samsung’s exclusive 800 x 480 7-inch color wide LCD touch screen and intuitive UI design is easy to read and to use.

Reducing operational cost is at the core of all Samsung printers. The SCX-6545N has one of the lowest costs of ownership in its class with a toner cartridge yield of up to 25,000 pages at a price of $99.00.

Flexibility and Security

The SCX-6545N offers all the functionality that businesses expect from a DMFP. The SCX-6545N can help increase business productivity with reliable performance, quality output, and simple maintenance. Adding in Samsung document management software makes it a full end-to-end solution.

Additional paper handling capacity can expand from 520 to 3,240 sheets, and the new 2-bin finisher and 4-bin mailbox provide paper sorting, collating and stacking mode functionality. The SCX-6545N is capable of handing a number of paper sizes and numerous media types like plain paper, envelops, labels, card stock and transparencies, for true versatility.

The 80GB hard drive allows businesses to manage and monitor network print jobs and print securely and efficiently enabling encryption, form printing and storage of scanned data.

Scan to anywhere functionality helps to distribute documents efficiently by scanning directly to email, FTP, SMB or client.

With User Authentication, Samsung adds an additional layer of security to help protect sensitive information in a shared workgroup environment.

Additionally, IT managers can remotely monitor and manage the performance of the SCX-6545N in real-time with additional solutions including SyncThru™ Admin 5 and Web Services.

“With our mid-to-large size customers looking to cut their overhead, our copiers are built with the right mix of price and performance,” said Ken Colby, Director of Printer Product Marketing for Samsung Electronics America, Inc. “The SCX-6545N bundles the printer, copier, and scanner and solution functions into one convenient package. In essence, you are getting all the functionality and benefits of a high-end A3 copier at an A4 price.”

Environmental Attributes

The SCX-6545N is conscious of the environment in which it operates. Its integrated automatic duplex printing feature potentially reduces paper and enables businesses to reduce costs and paper waste.

Compliant with ENERGY STAR 1.1, the SCX-6545N will reduce power consumption automatically when not in use by switching to sleep mode after a set time of inactivity. At only 55dBA, the SCX-6545N operates at a conversational level, enabling convenient placement in the workplace without disturbing the ambiance.

Samsung also offers its S.T.A.R. program that allows users to easily recycle their used SCX-6545N toner cartridges at no cost. Hardware recycling is also a breeze with EnviroSync which allows Authorized Samsung dealers to recycle old hardware on behalf of businesses who are replacing old product with new Samsung printers.

Samsung MultiXpress 6545N DMFP Laser Copier

Fast 45 PPM (max pages per minute) print and copy speeds
Standard duplex printing
Unparalleled reliability with up to 200,000-page Monthly Duty Cycles
Up to 4,800 x 4,800 dpi enhanced scan resolution
High speed gigabit network-ready connectivity (Ethernet 10/100/1000)
800 x 480 7-inch wide color touch screen LCD with user-friendly interface
Maximum 3,240 sheets of paper storage (through multiple configurations)
Collate documents using optional 2-bin finisher and 4- bin mailbox
80GB HDD manages and monitors network print jobs
Compact, ergonomic design
Printer noise at a quiet 37dBA (standby), 55dBA (print) and 57dBA (copy)
SyncThru Admin 5 and SynxThru Web applications are solutions that increase productivity and manage costs.
All copiers are available through Samsung’s BTA Distribution and Dealer channels, which can be located by calling 1-800-SAMSUNG or by visiting http://www.samsung.com. Samsung Power Partners receive special promotions, lead referrals, training and technical support, as well as collateral and marketing materials. To find out more about becoming a Samsung Power Partner, visit http://www.samsungpartner.com.

About Samsung Electronics America Information Technology Division

Samsung’s Information Technology Division (ITD) is one of the fastest growing IT companies in the U.S., and is committed to serving the IT needs of consumers ranging from the home user to the Fortune 500 elite, and supports the valued channel partners who serve our customers. Offering innovative solutions and award-winning designs, Samsung ITD presents a complete line of award-winning color and mono-laser printing solutions, desktop monitors, notebook computers, digital signage solutions and projectors. Based in Ridgefield Park, N.J., ITD is a division of Samsung Electronics America (SEA), a U.S. subsidiary of Samsung Electronics Company, Ltd. (SEC). For more information, please visit http://www.samsung.com or call 1-800-SAMSUNG.

New Digital Duplicator Delivers Lower Per Print Cost

New Digital Duplicator Delivers Lower Per Print Cost

West Caldwell, N.J., June 1, 2009 – Ricoh Americas Corporation, a leading provider of digital office equipment, today announced the availability of its Ricoh Priport DX 4545 digital duplicator. Ideal for mid-sized organizations that specialize in short to medium-run jobs like newsletters, bulletins, school permission slips, tests and work sheets, the Priport DX 4545 offers less per print costs than laser printers or copiers when producing between 30 and 4,000 copies per original.

Ricoh’s newest digital duplicator delivers speed, quality and value as the Priport DX 4545’s print masters yield double the capacity of competitive devices thereby providing organizations with diminished per-page costs. The speed and quality of the Priport DX 4545 reduces the need to outsource jobs as the machine’s 120 sheets-per-minute equips staff with the speed to complete their small to medium-run jobs in-house. The Priport DX 4545 uses advanced ink control technology that distributes high density ink with precision, creating professional documents with smooth, solid images, clear grayscales and consistent halftones.

The intuitive 4-line LCD control panel is easy for users to navigate, modeled after a typical copier control panel. The optional Type 4545 embedded PC controller facilitates connectivity with a workstation or network and allows users to easily manage their equipment with Ricoh’s @remote.

“At Ricoh, we are committed to meeting the demand of our consumers by providing them with the best in cost savings and speed,” said Raymond Bauer, product marketing manager, Digital Duplicator Systems, Ricoh Americas Corporation. “The Ricoh Priport DX 4545 Digital Duplicator is an example of our ongoing desire to produce innovative products that facilitate our customers’ goals and businesses.”

Engineered to meet the diverse duplication needs within any organization, the Ricoh Priport DX 4545 delivers outstanding results. Priport DX 4545’s Print Pressure sensors automatically adjust for speed, temperature and humidity to enhance the image quality of any production job. Users can also tailor documents via user-selectable imaging modes that are applicable to all documents whether they consist of text, a combination of text and photos or handwritten originals.

To learn more about Ricoh’s full line of products, please visit www.ricoh-usa.com.
About Ricoh Americas Corporation

Ricoh Americas Corporation, headquartered in West Caldwell, N.J., is a subsidiary of Ricoh Company Ltd., the 73-year-old leading supplier of office automation equipment and electronics, with fiscal year 2008 sales in excess of $20 billion.
Ricoh Americas Corporation is a leading provider of document solutions. Ricoh’s fully integrated hardware and software products help businesses share information efficiently and effectively by enabling customers to control the input, management and output of documents.
Ricoh Americas Corporation directly or through its network of authorized dealers markets and distributes products in North, Central and South America.
Information about Ricoh's complete range of products and services can be accessed on the World Wide Web at www.ricoh-usa.com.
# # #
All referenced product names are the trademarks of their respective companies.

-=Cheers=-

Paradigm Releases imagePRO Gx 56 HD Plus Scanner

The imagePRO Gx 56 HD Plus large format scanner breaks new ground, not only in size, but with regards to environmental impact, efficiency and versatility. Equipped with an instant-on, bi-directional, 2D LED illumination system, the imagePRO Gx 56 HD Plus is Energy Star““ compliant, reducing energy requirements by using 30% less power when in operation and 94% less power when idle.

The use of LED technology provides instant-on color calibration with no waiting time. The estimated working life of the LED system is 50,000 hours, compared to 8,000 hours for traditional scanners with CCD image sensor technology.

Not only can the imagePRO Gx 56 HD Plus scanners handle high fidelity color graphics, these scanners are also capable of capturing fine line detail in technical documents. This unique combination of vivid color reproduction and highly accurate line and detail replication make the imagePRO Gx 56 HD Plus the perfect fit for the reprographics, fine art, design, architectural, automotive, engineering, and facilities management markets.

The imagePRO Gx 56 HD Plus at-a-glance:

• Instant-On, long-life 2D LED illumination system
• 600 dpi optical resolution — 9600 dpi max resolution
• 61.8" (over 5 feet) max media width; 56" max scan width
• Fast 9ips monochrome and 3ips color scan speed
• Up to .8" max media thickness (T models)*
• 48-bit color data capture
• Network ready with Gigabit Ethernet connectivity
• Includes All-In-One scan and copy software
• 2-year on-site warranty

"The addition of the imagePRO Gx 56 HD Plus series adds 6 more scanner models to our product range of over 40 different scanners and multifunction systems. This will further expand and diversify our products and services, enabling us to serve a broader range of customers", stated Randy Geesman, President of Paradigm Imaging Group.

About Paradigm Imaging Group

Paradigm Imaging Group is a large format solutions provider whose expertise extends from scanning and printing products to imaging systems integration, software development and product distribution. Paradigm counts among its clients, companies in reprographics, architecture, engineering, construction and manufacturing, as well as numerous public agencies at all levels of government. Since 1989, Paradigm has grown to become a leading provider of large format scanning and printing solutions.

Review of the Ricoh MP 171 Series

Ricoh is pleased to announce the introduction of the new Ricoh Aficio MP 171/MP 171F/MP 171SPF Digital Imaging System. This all-in-one efficient, low-end system delivers high-level capabilities into the small to mid-size office. It also extends its reach into larger office environments as a complete business solution to networked workgroups. The addition of a HDD option offers these systems enhanced security capabilities that broaden customer range even further, since the need to protect data is a priority in every size office these days.

Whats New!

The ability to add 2 optional 500 sheet paper trays brings the maximum paper capacity to 1350 sheets.

The Scan to Media option allows users to scan documents to a USB memory stick or SD Card and take it with them.

The optional 80GB Hard Disk Drive allows for more advanced printing features such as Locked, Hold, Store and Store and Print.

The optional HDD also allows for more advanced security features and enables paperless fax.

An optional SDK allows users to work with software developers to create solutions to meet their specific workflow requirements.

Available Options:

500 Sheets x 1 or 2 Paper Bank(s)2 Cabinet options available Cabinet FAC19 & Cabinet FAC44, Printer/Scanner Kit (Available for Aficio MP 171 only), Adobe PostScript 3*, IEEE 1284 Parallel Interface*, IEEE 802.11a/g Wireless LAN Interface*, Fax handset**, 80GB HDD*HDD Encryption Unit*, Data Overwrite Security Unit*, Gigabit Ethernet Board*, USB 2.0/SD Slot*, VM Card Counter Interface Unit, Accessibility Handle, HD-PLC Ethernet Adaptor.

Total Cost of Operation

The cost per page is estimated at .009975 for consumables, on-site service costs will vary from region to region. The MP171SPF incorporates some nice features in order to reduce costs, such as LAN Fax, Color Scan2Email, Sample/Hold/Locked and Stored Print (reduce potential waste from lost or incorrectly printed jobs), Sample Print with the HDD Option, Multifunctional Design, and Precession Laser Printing at 600dpi.

Comparably priced to its predecessor models, the expanded feature set of the MP 171 series provides you with the competitive edge to secure your current MIF, while opening doors to accounts that were previously unreachable. Its productivity-enhancing capabilities include Digital Copying, Network Printing, Color Network Scanning, Network Security, Super G3 Faxing, and LAN/Internet/IP Faxing enable you to configure a solution to precisely meet the needs of your small business or workgroup prospects.

RICOH TEAMS WITH NUANCE TO DELIVER PERSONAL PAPERLESS DOCUMENT

RICOH TEAMS WITH NUANCE TO DELIVER PERSONAL PAPERLESS DOCUMENT MANAGER AND BRING PERSONALIZED SCANNING TO NETWORK MFP DEVICES

PHILADELPHIA, March 31, 2009 — Nuance Communications, Inc. (NASDAQ: NUAN), a leading provider of speech and imaging solutions, and Ricoh, the leading provider of digital office equipment, today announced the “Personal Paperless Document Manager” (PPDM), a new desktop application that makes document scanning and conversion with network multifunction printer (MFP) devices easier, more personalized and more effective than ever before. PPDM, designed for the Ricoh family of MFPs under the Ricoh, Savin, and Lanier brands, empowers users to eliminate paper processes by scanning documents directly to folders on a desktop and into ECM solutions. The solution will be on display in the Nuance Meeting Room (MR351) at AIIM Exposition + Conference 2009 in Philadelphia, March 30 – April 2, 2009.
PPDM makes scanning personal by letting users customize the MFP touch-screen menus directly from their PC, without the need for IT resources or intervention. The user experience is enhanced due to the seamless integration of a powerful desktop application with intuitive icon-based selections on the MFP touch-screen. The solution allows scanning at the MFP with single icons for scanning to the desktop, network locations and content management systems such as Microsoft® SharePoint™. Finally, PPDM makes scanning far more effective by making it easy to accomplish many tasks – such as scanning to the desktop, creating a searchable PDF and converting to a formatted Word document – with one selection at the MFP.

“The addition of personalized scanning features within the PPDM solution is impressive, as users can now instantly customize their MFP touch-screen experience right from their computer. By making scanning easy and personal, and by enabling paperless PDF workflows from the desktop, individuals can streamline document management processes and help make their organizations more successful overall,” said Ron Potesky, senior vice president, Corporate Communications, Product/Solutions & Channel Marketing, Ricoh Americas Corporation. “Our customers face increasing pressure to improve workflow, enhance security and cut costs each day. Working with a company such as Nuance enables Ricoh to hold true to our mission of providing robust and stable solutions that address our customers’ specific business needs and provide them with tangible tools to help improve their bottom-line.”

Personal Paperless Document Manager – Easy, Personalized and Effective · Desktop Productivity – PPDM simplifies scanning with features that allow users to combine scanned documents with existing Microsoft Word, Excel and PowerPoint content – all with drag and drop ease. · Enhanced MFP User Experience – PPDM leverages Nuance’s patent-pending PaperPort PSP server component to provide users with clear icon-driven selections on Ricoh MFP devices, with automated delivery directly to the user’s PC. · Personalized Scanning – With the PPDM server in place, users can directly customize their MFP scanning menus on any Ricoh MFP on the network, eliminating IT customization requests and freeing the time of busy IT staff. · Robust Support for PDF – PPDM includes both PDF-MRC, which compresses scanned color PDF to be up to eight times smaller than image PDF files, as well as PDF Converter Professional, which adds allows users to create PDF from any PC application, and provides robust support for viewing, annotating and editing industry-standard PDF files. PPDM also supports advanced PDF features such as redaction, form-filling and digital signatures.

· Time Saved – PPDM includes Nuance’s OmniPage software, the most accurate way to turn paper and PDF into editable Word, Excel and PowerPoint documents – complete with text, columns, tables and graphics. With the average office worker able to type at about 35 words-per-minute, and an average page of text containing 500 words, the document conversion features in PPDM can save 15 minutes per page compared to manual typing. “Ricoh is a leader in MFP solutions for many reasons, not the least of which is its deep understanding of customer needs,” said Robert Weideman, general manager and senior vice president, Nuance Document Imaging Division. “PPDM isn’t simply a scanning application, but rather a document desktop that makes it easy to use, share and store all the documents on a user’s PC. With this new solution Ricoh has made it possible for organizations to provide their staff with everything needed to save hours every day by instantly turning paper into online digital documents.”

PPDM will be available in early Summer 2009 from Ricoh.

Top 10 Management Excuses NOT to Implement Document Management -- #1

Here's a nice video I picked up from AIIM, if you'd like to know more take a trip to their web site at AIIM.

Did you know that 12% of your annual revenue is dedicated to producing and managing documents. Also check this link out for more information "10 Fast Facts About Document Management"

Funny Wizard

There is a lot of truth to this, and it is unvarnished for those who can see it!

A Page from History

Norman Mattoon Thomas (November 20, 1884 to December 19, 1968) was a leading American socialist, pacifist, and six-time presidential candidate for the Socialist Party of America.

The Socialist Party candidate for President of the US. Norman Thomas, said this in a 1944 speech:
"The American people will never knowingly adopt socialism. But, under the name of "liberalism," they will adopt every fragment of the socialist program, until one day America will be a socialist nation, without knowing how it happened.! "He went on to say: "I no longer need to run as a Presidential Candidate for the Socialist Party. The Democrat Party has adopted our platform."****

"The problem with socialism is that you eventually run out of other people's money.."
~~Margaret Thatcher~~

Plockmatic BK5010 Production Booklet Maker

Found this on you tube, nice little video for Print4Pay for Plockmatic BK5010, Trimmer, Cover Feeder and Book Folder. Enjoy!

Need to Save Toner??? ECOFONT

This is pretty cool and I'm going to download the fonts and give it a try. Hey, saving 20% on my ink or toner costs could be a big deal! Read more here:

Ecofont

The prints we make for our 'daily use' not only use paper, but also ink. According to SPRANQcreative communications (Utrecht, The Netherlands) your ink cartridges (or toner) could last longer.
SPRANQ has therefore developed a new font: the Ecofont.

"After Dutch holey cheese, there now is a Dutch font with holes as well."

Appealing ideas are often simple: how much of a letter can be removed while maintaining readability? After extensive testing with all kinds of shapes, the best results were achieved using small circles. After lots of late hours (and coffee) this resulted in a font that uses up to 20% less ink. Free to

download

, free to use.

EzeScan - Ricoh MFD Scanning to Objective with EzeScan Server

Found this interesting video on You Tube in reference to Ricoh and EzeScan. Take a look at the video and if you're interested in seeing a demonstration give me call..

Art

RICOH PARTNERS WITH CONTINENTAL DATALABEL TO OFFER CUSTOMERS FOUR SPECIALTY PAPERS

Unique Paper Availability Represents New Endeavor for Ricoh and Continental Datalabel

West Caldwell, NJ, March 11, 2009 — Ricoh Americas Corporation, a leading provider of digital office equipment, today introduced four specialty papers now compatible with its Aficio® SP C420DN color laser printer and Aficio SP C410DN-KP HotSpot color laser printer. End-users will be able to print marketing, educational, training and other documents on laser cling, magnet, durable and waterproof paper. These versatile papers, tested and recommended by Ricoh and made available through its partner, Continental Datalabel, seek to help all types of organizations increase the visibility and effectiveness of their communication efforts.

This is the first time these types of papers have been available to Ricoh customers and is the first product line of its kind for Continental Datalabel. With that in mind, the line will continue to evolve and grow to offer consumers a robust assortment of papers to support their organizational needs. The papers are available for purchase from Ricoh online at consumables.compulabel.com, and end-users will be able to choose from the following:

Xerotab magnet – With Xerotab magnet paper, users can quickly print magnets in full sheets. Useful in marketing or educational environments, the magnetized paper is suitable for school calendars, retail giveaways or business cards. The Xerotab magnet paper requires the use of the Xerotab magnetizer to function, which can be purchased separately via the consumables Web site.

Laser Kling film – Laser Kling paper uses the power of static cling to stick to windows, vinyl signs and other smooth surfaces. The paper is waterproof so it is suitable for outdoor use, such as to customize outdoor signs with updated sale or contact information. The paper can be used in a wide range of applications, is easily printed on for window advertising campaigns in retail locations as well as for outdoor decorations in schools.

Duracopy film – For documents that receive a lot of handling – music sheets, training manuals or employee handbooks – Duracopy film keeps them crisp. The heavy, polyester paper resists rips, folds and crinkles from regular use, eliminating the need to continuously print new copies. It’s also waterproof, ideal for outdoor brochures and posters.

Aqua Ace – Liquids are no match for Aqua Ace film. The glossy thick paper is waterproof and fade-resistant, making it perfect for outdoor signage, posters or restaurant menus. Retail locations will find it a great solution for point-of-purchase signage, price tags and brochures.

“This partnership with Continental Datalabel fits with Ricoh’s mission to provide the total office solution. With these special papers, end-users will benefit from the ability to create documents for multimedia use, taking their marketing, educational and retail objectives to new heights,” said Matt Sakauchi, vice president, Office Printer Business Group, Ricoh Americas Corporation. “The papers require relatively no learning curve and offer intuitive functionality, so end-users can easily complete small print jobs that they normally would need to send out to third party print shops – saving time and money in the long-run.”

The Aficio SP C420DN is designed for businesses in color-intensive environments, combining high productivity printing with speed, a simple user interface, and low total cost of ownership. The device even features a front-loading paper feed to conveniently load media for quick, efficient results. In addition to high-quality color prints and quick job processing, the Aficio SP C410DN-KP printer is ideal for on-the-go remote printing. To initiate a print job, users simply forward any email, with or without attachments, from a mobile handheld device – such as a PDA or Internet-enabled cell phone – to the HotSpot printer’s e-mail address. No drivers are required and users enjoy the same functionality, quality and speed as they would in their office environment.

Available in packages of 50 sheets, the papers are currently available at consumables.compulabel.com or by visiting www.ricoh-usa.com and clicking on the appropriate link.

For more information on Ricoh and its products, please visit www.ricoh-usa.com.

About Continental Datalabel Continental Datalabel is a leading manufacturer of laser/inkjet, thermal, pinfeed and specialty media label, paper and card products. In operation over 50 years, the company sells products, both stock and custom, to the trade only through its dealer/partner network. Based in Elgin, Illinois, Continental Datalabel operates manufacturing facilities in Redlands, California and Elgin, Illinois, as well as distribution centers in Georgia, Texas and New Jersey.

Known for its Compulabel brand, rapid response and quality/breadth of product, Continental Datalabel can be reached at 800-947-8000 from 7am to 7pm central time or by visiting www.compulabel.com.

About Ricoh Americas Corporation Ricoh Americas Corporation, headquartered in West Caldwell, N.J., is a subsidiary of Ricoh Company Ltd., the 73-year-old leading supplier of office automation equipment and electronics, with fiscal year 2007 sales in excess of $22 billion, a 7.3 percent increase over the previous year.

Ricoh Americas Corporation is a leading provider of document solutions. Ricoh’s fully integrated hardware and software products help businesses share information efficiently and effectively by enabling customers to control the input, management and output of documents. Ricoh’s line of document management devices include, color and black & white multifunction products, facsimile products, printers, scanners, digital duplicators, production printing products and wide format engineering systems. Additionally, Ricoh offers a wide variety of document and printing solutions directly and through strategic alliances enhancing office productivity and document workflow. Ricoh’s document management software enhances workgroup collaboration and offers secure storage, retrieval and sharing of critical information.

Ricoh Americas Corporation directly or through its network of authorized independent dealers markets and distributes products in North, Central and South America. Ricoh brands in the U.S. include Ricoh, Lanier and Savin.

# # #

All referenced product names are the trademarks of their respective companie

New Hampshire Document Solutions: The Mighty IKONot

New Hampshire Document Solutions: The Mighty IKONot

Print Audit Green "Manage your Printing"

The best Print Management Software in the business, perfect for the AEC Market. Check out the video and give a call or email me if you have questions.

eCopy ShareScan ScanStation on Ricoh

Video clip of eCopy ScanStation running natively on a Ricoh MFD showing scan to secure email and scan to EDM.

How to Print Less and Manage More

Video clip of Equitrac Express with Printer Copy Contraol (PCC) running natively on a Ricoh MFD, authentication is carried out by a Mifare Proximity Card to track copies and release held print jobs.

Managed Print Service for Printer Fleets?

The hype around Managed Print Services is deafening! Everyday I'm coming across information about how good it is to have a Managed Print Service Program, well..... it's great for the provider of the program and may or may not be right for every client.

I have no idea how many laser printers or inkjet printers are sold every year to commercial businesses. What I do see, is a multitude of printers in the commercial work place, in some businesses there is one for each employee!

1. Do I need a Managed Print Services Program for my Fleet of Printers? False.... What you need to do is eliminate most of these printers and strategically replace them with work group Multifunctional Systems or Multifunctional Devices (Same thing, a digital copier that will print scan, fax and copy). You will lower your cost per page, produce less paper, and increase productivity! The Office Equipment Dealers can then monitor page usage, supply levels, and service from a remote location. In essence they will manage your fleet of MFP's while reducing your cost per page and increasing your IT productivity. This will ease your pain!

2. Can I increase my IT departments productivity and save money? True (somewhat)... but you won't save as much if you eliminated the fleet of printers and went with MFP's. You could also stand to save a bundle buy reducing the energy needed for all those laser printers.

3. Can they really provide excellent service, provide parts and support for all my fleet of printers? True and False

False; especially if your fleet has multiple models from multiply manufacturers. In my 29 years in the field, I've only seen a handful of accounts that had printers from one manufacturer. Nine times out of ten, it's a hodgepodge of different models and different manufacturers. HP, Epson, Lexmark and the rest will not give tech support nor parts support to non-authorized resellers.

True; If all of your printers are from one manufacturer and the company that is offering the Print Managed Program is an authorized service provide, then they will be able to support these systems. The goal for the provider is to get their systems in place, and most likely when a printer fails they may replace it or sell you one that they can provide support for.

Basically, if you don't have the time to manage your printers and you can't replace them with MFP's, then you may be the right candidate for a MPS program. However, if you do your homework, you will have a greater return on your investment by eliminating printers. For some this may be a hard pill to swallow. But there are really some incredible print features that will take the printing pain away, such as secure print, locked print, print2mailbox, hold print, store and hold print.

Take the time to investigate what options are out there and don't jump at the first option that is proposed. Have an analysis done of who prints what, when they print, how much they print, and what types of media that is required. If you do that you'll be able to make the right choice.

-=Good Selling=-

Print Audit Green wins 2008 Browny Award For Innovation

Print Audit Green wins 2008 Browny Award For Innovation


Imaging discussion website Print4Pay Hotel includes Print Audit Green in its annual top ten list of systems or software that have improved or enhanced the copier industry

Calgary, Alberta – January 26, 2009 – Greg Brown, a trusted voice in the MFP industry, was tragically killed in a car accident on Valentine's Day in 2004. His love and knowledge of the print technology lives on. The annual Browny Awards on the Print4Pay Hotel website, which highlight ten systems or software innovations that have bettered the industry. This year, one of the ten awards was given to Print Audit Green, the company's cost cutting and earth friendly print management product.

"Print Audit's success is largely tied to our commitment to innovation," said John MacInnes, President and CEO of Print Audit. "Receiving recognition for this aspect of our Print Audit Green product, from a respected and knowledgeable industry community, is very meaningful to us and we are honored to be singled out."

Powered by Print Audit 5, Print Audit Green reduces paper waste while increasing efficiency by tracking all office printing activity. Creating a more environmentally conscious workplace while cutting costs, Print Audit Green allows managers to establish printing limits, restrict color printing, and reroute print jobs to the most efficient devices. In addition, the print management product increases employee awareness by educating users on the cost and environmental impact of each individual print job.

"Not once in the last ten years did a customer ever present a print or copy usage report to me in an appointment," said Art Post, Print4Pay Hotel website owner. "The average company has no idea of how many pages are copied, printed, and scanned, nor do they have any idea of the cost associated with their volume and hardware. How can you be serious about your printing costs and not know this? Print Audit should be in every office, even if it's only used at the end of the year to review how many pages were used and what the cost was per page."

Post describes Browny Award winners as possessing innovative features that filled a void for end users - products that would have earned the approval and esteem of his late friend.

Print4Pay Hotel is a Business Network Website community that allows imaging professionals to connect and communicate in multiple forums. The message boards have over 2,000 global members in 124 countries.

Click here to learn more about Print Audit Green.

About Print Audit
Established in 1999 and headquartered in Calgary, Alberta, Print Audit is the fastest growing print management company in the world. By providing businesses with innovative and practical print management software solutions, the company has helped customers recapture over $79 million in printing and photocopying expenses while saving an estimated 90,000 trees a year. Print Audit has offices located in the United Kingdom, South Africa, Australia, Brazil, Canada and the United States.

For more information about Print Audit, please contact:

Trevor Hofer
1.877.412.8348
thofer@printaudit.com
http://www.printaudit.com

Outside of North America, please contact:

Print Audit - Europe
+44(0)1483 726206
http://www.printauditeurope.com
inquiry@printauditeurope.com

Print Audit - ANZ
+612 9922-3756
http://www.printauditanz.com

Print Audit - South Africa
+086 110 5777 (Within South Africa)
+27 11 531 1869 (Outside South Africa)
http://www.printauditsa.com
info@printauditsa.com

Print Audit – America Latina
+55(21)2220 0939
http://www.printaudit.com.br
Informações em Português:
suporte@printaudit.com.br
Informaciones en Español:
espanol@printaudit.com.br

The Cost of Paper Documents

There are so many reasons to not pay attention to the cost of producing and managing documents today. After all, with sales down dramatically and the economy horrible,
You just don’t have time to pay attention to things like ink and toner costs or how long it takes your HR department to locate a personnel file from 2 years ago. Never mind the fact that according to Gartner that it can cost up to 15% of a business’ total annual revenues to produce and manage documents. 15%!!!

Gartner has also stated that those companies that develop and implement a document management strategy can save up to 40% of those costs. So…if your company does $1,000,000 in revenue per year, not paying attention to how your company produces and manages documents can be costing you up to $60,000 per year…got your attention now? How much revenue does your company have to generate to earn $60,000 in gross profit?

The nice thing is that whatever the size of your company, taking a close look at those costs can save you money, improve productivity and reduce risk. Simply things like right-sizing your multi-function copier can help. In a study done for an architectural interior design firm in Indianapolis, simply right-sizing their color multi-function copier improved productivity within their design department by over 60%...and saved them nearly $15,000 per year per designer in improved work flow productivity.

So next month when you are studying your P & L and wondering how you’re going to improve your GP numbers, think about the document you’re studying, how it was generated, how it was produced and how many times over it’s lifetime it will be reproduced and you may realize that you’re looking at the answer to your question

Erasable Paper Coming to a Store Near You!

Below is an interesting article from by Juliet Laetitia

It may sound the stuff of schoolboy spy games, along with invisible ink and newspaper eye holes, but erasable paper is a reality set to come to a workplace near you.

It’s a move that would appease the green lobby, as the ‘paperless office’ idea that has been so widely touted over the last 30 years increasingly looks like a myth. The average US office worker, for example, gets through 10,000 sheets of copier paper in a year.

What has changed, though, says Xerox, is the way we use paper – mostly for display rather than long-term storage. Much office paper is destined for the recycling bin in a startlingly quick turnaround time, at least 20 per cent of it the same day it was printed out.

This idea that has its roots in 1970s research into recycling computer memory housing unused data, and now Xerox Research Center of Canada and the Palo Alto Research Center, California, are joining forces on the project.

Xerox has filed a patent on the system for ‘photosensitive’ paper, which uses a similar technology to that which allows some sunglasses to darken in strong light.

Essentially, supplementary hardware is attached to a standard laser printer, and the system uses no toner. Instead, a blue UV-light emitting diode produces compounds which change colour when they absorb certain amounts of light. The result is a low-resolution document with printed information which disappears within 16 hours.

Increased exposure to light can make the information vanish more quickly, as can popping it back in the copier. After around 50 uses, the paper can be put in the recycling bin in the usual way.

It’s an especially eco-friendly invention since the system only uses 1,000 joules per sheet, or the same amount of energy as running a 60 watt lightbulb for 30 seconds. It can be used in a separate printer, or one combined with conventional printing. The innovation uses purple ink, and the paper is yellow so that it stands out.

Xerox is finalising the system and hopes its dream will be a reality in offices in the next couple of years and already their invention has been shown off at events like WIRED Next Fest, a showcase of global innovations. So far, the firm has also received warm feedback and strong interest in the project.

But, with Sony chasing a similar idea, and Japanese researchers at Ricoh having looked into this in the 1990s, Xerox will need to work hard and work fast before a competitor steals its thunder.

Sources: iht, iht, greentechmedia, computerrepair, istockanalyist. Image credit: kretyen

Small business multifunction copier

Below is a question that was posted on CNET. I took the time to answer the post on CNET. Here's the link for the entire thread small business multifunctional copier.

We would like to purchase a color/b&w copier for under $1000. Estimating 2500 b&W, 1000 color copies/day. We don't need alot of whistles just volume. Any suggestions. Also where can I find cost/page info for comparisons?

Here's the real scoop, if you get a machine for under $1,000, here's what you can expect based on your volume.

1. Color per page cost at .20 cents per page based on 20% coverage of the page. That means you'll spend $200 per month for color supplies!
2. Black per page cost at .03 cents per page based on 5% coverage of the page. That means you'll spend $75 per month for black supplies!
3. Within two years or less the machine will be worthless and probably be down more often for consumable supplies and maintenance than its running.
4. If this device could last 5 years you would spend $16,500 for a $1,000 system.
5. You would probably replace the system every year, because systems under a $1,000 are not built for that capacity.

Now here's what you should do:

1. Lease a larger machine ie: Ricoh mp c2550 for under $120 per month
2. Black per page cost is .015 with on-site service, means you'll spend $37.50 per month for supplies and maintenance.
3. Color per page cost is .10 or under with on-site service, means you'll spend $100 per month or less for supplies and maintenance.
4. System will be faster, have better reliability, plus add additional features which may stream line your business process.

Summary: That $1,000 system will cost you $275 per month in supplies only and will not last the year. In 12 months you'll need another, here you must also amortize the cost of the $1,000 system over 12 months which equals $83.33 per month. So your TCO (Total Cost of operation) is $358.33 per month. Moving to a larger unit such as the Ricoh MP C2550 your total monthly cost with supplies, on-site service and lease is $257.50. That's more than $130 per month in savings. Keep in mind that if your volume increases so do your costs. If your volume increases at 10% per year for 5 years your savings could be well over $300 per month.

Don't let the small investment price fool you, you need a larger system to meet your needs. Please also keep in mind that the cost per page for the Ricoh device may vary from dealer to dealer and geographical location, the cost per page is only an average of what I have seen in the industry for this device.

Art

Google 411

My compliments to Google!

Just leave it up to Google to come up with something like this!!!

Here's a number worth putting in your cell phone, or your home phone speed dial: 1-800-goog411. This is an awesome service from Google, and it's free -- great when you are on the road. 1-800-466-4411

Don't waste your money on information calls and don't waste your time manually dialing the number. I am driving along in my car and I need to call the golf course and I don't know the number. I hit the speed dial for information that I have programmed.

The voice at the other end says, "City & State." I say, "Garland, Texas." He says, "Business Name or Type of Service." I say, "Firewheel Golf Course." He says, "Connecting" and Firewheel answers the phone. How great is that? This is nationwide and it is absolutely free!

Click on the link below and watch the short clip for a quick demonstration.

http://www.google.com/goog411/

The Cost of Documents

Okay, you just brought in a new client, great! It's smooth sailing from here. But stop for a moment and think, the proposal, the billing statements, the service records...those are all necessary and lord knows you need to keep records.
I have a question for you; have you ever thought of the cost of documents, and I just don't mean the cost to put the toner on the paper. Let's look at some statistics:

A recent study shows that it costs over $2,000 per year to maintain a single 5-drawer cabinet.
Source: Oregon State University

According to The Association of Information Professionals, a 4-drawer file cabinet:
Holds 15-20K pages
Costs $25,000 to fill
Costs $2,000 per year to maintain

The major costs in paper filing systems are:
15% is spent on equipment
10% is spent on space
75% is spent on salaries
Source: Price Waterhouse

Of all the document that are handled each day in the average office, 90% are merely shuffled. Currently, 90% of the corporate memory exist on paper.
There are over 4 trillion documents in the U.S. alone-growing at a rate of 22% a year
Source: Price Waterhouse

Professionals spend 5-15% of their time reading information but up to 50% looking for it.
Source: Price Waterhouse

Corporate paper-based documents are growing at a rate of 200% a year
Source: Price Waterhouse

19 copies are made from each paper document
22% of all documents are lost
7.5% of paper documents are lost completely, 3% of the remainder get misfiled
$20.00 is spent on labor to file a document
$75.00 is spent on labor to process a document(The Gartner Group)
$120.00 is spent on labor searching for the misfiled paper documents.
$250.00 is spent on labor to search for lost files.
Quoted reference: Coopers & Lybrand

Document processing includes labor and materials for the printing, storing, filling out, receiving approval and putting the information into the business system.
A simple form, such as a vacation time request, costs a company over $150 per form to process
(Microsoft study)

The Gartner Group has found that for every dollar spent on producing forms, between $30 and $60 is spent processing those forms, and estimates that $360 billion is spent annually on processing data from forms.

With increasing regulatory controls, this process will only get worse in government, insurance and financial industries as increasing amounts of information must be extracted and processed from increasingly varied sources.
Source: Digital Publishing Solutions March/April 2001

It is predicted that the sheer amount of information requiring processing will grow at a rate of 200% a year
Source: The Yankee Group


Gartner has indicated that between 5%-15% of a companies total annual revenues are spent for the producing and managing of documents, but that those companies who have implemented a document management strategy can save up to 40% of those costs.

The questions is: do you have a document management strategy?

Ricoh Hits Home Run with New Ricoh 2030 Color MFP

Ricoh's new MPC 2030 will give color copy, color scan and color print to masses! Priced at only $8.00 more a month than a conventional mono chrome device, small businesses will now have the opportunity to have an all in one device for less than 50 cents per day over the cost of a monochrome device.

Ricoh is pleased to announce the introduction of the new Ricoh Aficio MP C2030 Digital Imaging System. Built off of the Ricoh Aficio MP C2050/C2550 mainframe, the MP C2030 is competitively priced and is the perfect solution for first-time Color MFP buyers that require basic copy, print and scan capabilities. Out of the box, the device offers standard RPCS printing, G3 & LAN Faxing plus TWAIN Scanning capabilities for Windows only environments. For accounts that require PCL printing, the MP C2030 can be configured with the Printer Enhance option.

The introduction of the MP C2030 allows Ricoh to continue our successful B2C conversion strategy. Providing color into the lower segments has given us the ability to provide a full suite of products from entry-level to light production environments.


RICOH AFICIO MP C2030 SERIES HIGHLIGHTS;

Equal BW/FC speeds
Compact Design
Fast warm-up and first copy out times
Supports paper stocks up to 140 lb. Index
Reduce paper consumption & filing space with standard duplexing.
Standard RPCS Printing, Faxing & TWAIN Scanning capabilities

Multifunctional Copier Network Launched

While searching the web, I've seen many web sites/aka message boards that cater to technicians, along with many sites having information pertaining to multifunctional systems. But, there is not one site that is dedicated the industry as a whole, merging end users and industry support people. The Multifunctional Copier Network is focused on the end users ability to get immediate information on their multifunctional systems, printers, fax and scanners (technical or support).

So, in short, I've put together a community for end users, technical, sales and support people. Not only is this system designed to help diagnose problems for the end user, the system will also post the latest information from all industry related manufacturers.

Features:

Updated Press Releases
New Product News
Manufacturers Resource Links
Leasing Information
Third Party Software and Hardware Solutions
Support Forums
Where to Lease or Buy a System
Trade or Sell Items
Equipment Lease Calculator

As the site grows there will be more features added, the site is free for all to view. Click here for The Multifunctional Copier Network Community.

PrintShop Mail

For those companies looking for an ideal variable-data solution for personalized letters, brochures, order forms, direct-mail campaigns, serialized and one-to-one mailings that communicate more effectively Print Shop Mail might be the ticket.


PrintShop Mail can process variable data into any kind of print job, merging database information into your document layout to create customized mailings. Integrating quickly and easily with any major design package, PrintShop Mail is extremely simple to use.PrintShop Mail also allows you to create separate layout and database designs -- and by storing layout and images on your printer RAM, you can print at the full rated speed of any Konica Minolta PostScript printer/copier.


Efficiently customizes form letters, direct mail pieces, sales flyers and price lists for a consistent graphic feel on all your business communications and marketing materials.

Lets you create separate layout and database designs before they are integrated into your print document output.

Saves time and cost by maximizing throughput -- eliminating the need to RIP each graphic and layout for every page you print.

Compatible with both PC and Mac computers as well as all color and B&W PostScript printers.

Provides drag-and-drop functionality, instant preview of completed documents before printing, allows fast reprinting and remote printing

Oki Announces Price Busting Color 11x17 System

Below is the Press Release from Oki. I had heard about this system coming to market, and considering price point and features this should be an awesome system for the AEC market place.

Oki Data Americas Tuesday unveiled the MC860 A3 color MFP series, a new set of A3 color multifunction printers Oki Data says are comparable in capability and price to many competitors' A4 printers.

"What we heard most was 'costs,' " said Mike Garofola, senior marketing manager for color products at Oki Data Americas, in a ChannelWeb briefing. "The size is a nice point as well, but people are looking for an affordable solution that allows them to bring an A3-type of device into their [infrastructure] and the consolidation that comes with not having multiple devices."

Oki Data's new MC860 A3 color MFP series is targeted at businesses seeking a color MFP that can provide both A3 and A4 capabilities. Among many features, the MC860 harnesses HD color technology (including 48-inch banner support); allows full print, copy, scan and fax capabilities; offers print/copy speeds of 26 ppm in color and 33 in monochrome; can scan to USB Flash Memory, PC, fax, FTP, folder and e-mail; and has a duty cycle of 75,000 pages.

The MC860 series comes in three models, including a desktop standing model starting at $3,999 (400-sheet paper capacity); a floor standing model with one tray and cabinet, starting at $4,459 (930-sheet paper capacity)' and a floor standing model with two trays and a cabinet, starting at $4,739 (1,460-sheet paper capacity).

"We do have other A3 color MFP series," Garofola said, "but before they were only sold exclusively through our BTA [business technology alliance] channel and are more of a copier-based product that competes with other copier-based MFPs. This is the first tabloid A3 color MFP we've really designed for the 'Comdex' channel."

The MC860 series MFPs will be made available at the end of January through all of Oki Data's North American channels. Oki Data is targeting the MFPs especially at medium workgroup users and space-reliant, cost-dependent verticals such as education, manufacturing, retail, finance and life sciences.

"Print has surpassed copying in terms of functionality, but people are also looking to have more affordable output," Garofola said. "They're doing a lot more scanning, for document management. And while faxing is the function that's used least, when you do need it you have to have it. From a legal standpoint, a fax is still a legal document as opposed to a scan, and still very viable."

Garofola said to expect additional MFP announcements from Oki Data later in the year.

Ricoh MP9000 Demo Sale

This MP 9000 system has only 2,000 pages on meter, includes print, scan, document feeder, and booklet finisher/stapler. System print and copy speed is 90PPM. Contact art@p4photel.com

90 day parts & labor warranty

$17,995 (plus tax & shipping)

Optional Services:
On-Site Training for Hardware and Software $150 per hour
Network Install for Printing and Scanning $150 per hour
Additional Maintenance Agreement can be purchased (Call for price)
Lease Financing for up to 60 months (Based on credit approval from third party leasing company) Call for lease quote
On-Site Setup (remove packaging, install finisher, test, and check operations) $375


General Features:

Dual toner bottles allow change-on-the-fly, uninterrupted output

Dual tray Interposer option provides ability to insert color or preprinted sheets

Dual 160GB hard disk drives (320GB)

Large, user friendly, dual language color touch panel display for simple access to all functions

Large standard memory of 256MB RAM

Desktop control of an extensive list of advanced capabilities

Connect Copy option allows the linking of two Aficio MP9000's to double your output to 180 ppm

Print speed of 90 ppm

True 1200 dpi resolution

Network Scan-to-Email and Scan-to-File with printer and scanner kit options

Copier Features

Seven paper trays with total paper capacity of up to 8,050 sheets

Enhanced Document Server allows you to easily retrieve/merge and edit files in thumbnail format for enhanced productivity

Full finishing capabilities including covers, chapters, tab extension copying, printing, stapling and user selectable 2 and 3 hole punching

Scan black & white or color images at 80 ppm

Scan Once, Print Many with fast, clear output at 90 ppm with 1200 dpi resolution

Printer Features

Perfect for local or network printing with either PC or Mac

PCL6 enables it to work with all popular applications

Works with Windows ME/2000/NT 4.0/XP/Server 2003 and Macintosh 8.6 or higher

Print Resolution PCL5e 300/600 dpi, PCL6 600/1200 dpi, RPCS 200/300/600/1200 dpi, PS3 600/1200 dpi

Optional Accessories:

RT Large Paper Deck

Dimensions 21.2” x 28.7” x 38.5”

Power Source From Mainframe

Supported Paper Sizes All Trays: 5.5” x 8.5” to 8.5” x 11”

Supported Paper Weights 4th Tray: 16 lb. Bond - 80 lb. Cover, 5th Tray: 16 lb. Bond - 80 lb. Cover, 6th Tray: 16 lb. Bond - 90 lb. Index

Total Capacity 3 Trays / 4,550 sheets

Tray Capacity 4th Tray: 1,000 sheets, 5th Tray: 1,000 sheets, 6th Tray: 2,550 sheets

Weight 194 lb.

BY5000 Multi Bypass Tray

Dimensions (WxDxH) 26.7” x 22” x 7.1”

Paper Capacity 500 sheets (based on 20 lb Bond)

Paper Size 5.5” x 8.5” - 13” x 18” (with RT5010 DLT/Large Capacity Tray)

Paper Volume Sensors 100%, 50%, 10%, Near-end

Paper Weight 16 lb. Bond - 80 lb. Cover

Power Source From LCT via Mainframe

Weight 39.6 lb.

ZF4000 Z-fold Unit

Dimensions (W x D x H) 6.9" x 24.4" x 37.8"

Weight 121 lbs.

With Proof Tray Sizes: 8.5” x 11”, 8.5” x 14”, 11” x 17” SEF Paper Weight: 17 – 20 lb. Bond

With Shift Tray Paper Size: 8.5” x 11”, 8.5” x 14”, 11” x 17” SEF
Paper Weight: 17 – 20 lb. Bond

With Staple Tray Paper Size: 11" x 17"
Paper Weight: 17 – 20 lb. Bond

GBC StreamPunch III

Available Die Sets GBC 3-hole Die Set, Ring Binder, GBC 11-hole Die Set, VeloBind, GBC 19-hole Die Set, CombBind/GBC Type, GBC 21-hole Die Set, WireBind 2:1, GBC 32-hole Die Set, WireBind 3:1, GBC 44-hole Die Set, GBC 32-hole ProClick

Dimensions (WxDxH) 12” x 28.5” x 38.5”

Power Consumption 340W

Power Supply 115V AC, 60 Hz, Single Phase, 3.0 A

Punch Capacity Single Sheet

Punch Edge 11” edge of 8.5” x 11”

Punch Stock Weights 20 lb. Bond - 80 lb. Cover

Sheet Size 8.5” x 11” (no tabs)

Speed 90 sheets per minute

Weight 154 lb.

RT5010 (DLT/LCT) Ledger Sized Large Capacity Tray

Dimensions (WxDxH) 34.7” × 28.8” × 38.6”

Power Source From Mainframe

Supported Paper Sizes All Trays: 5.5” x 8.5” to 13” x 18”

Supported Paper Weights All Trays: 16 lb. Bond - 80 lb. Cover

Total Capacity 3 Trays / 4,000 sheets

Tray Capacity 4th Tray: 1,000 sheets
5th Tray: 2,000 sheets
6th Tray: 1,000 sheets

Weight 363.8 lb.

SR5000 3,000 Sheet Finisher w/100-sheet Stapler

Dimensions (WxDxH) 31.5” x 28.7” x 38.5”

Output Jogger Standard

Power Consumption Less than 120W

Power Source From Mainframe

Proof Tray Stack Capacity: 500 sheets (8.5" x 11" or smaller), 250 sheets (8.5" x 14" or larger)
Paper Size: 5.5" x 8.5" – 13" x 18"
Paper Weight: 14 lb. Bond – 80 lb. Cover

Shift Tray Stack Capacity: 3,000 sheets (8.5" x 11"); 1,500 sheets (8.5" x 14" – 11" x 17") 1,000 sheets (13” x 18”) 500 sheets (5.5" x 8.5" LEF) 100 sheets (5.5" x 8.5" SEF) 30 sheets when Z-folding
Paper Size: 5.5" x 8.5" – 13" x 18" Paper Weight: 16 lb. Bond – 80 lb. Cover

Staple Capacity per Set 100 sheets (Letter) 50 sheets (11" x 17", 8.5" x 14", 8.5" x 11" SEF) 10 sheets when Z-folding

Staple Positions Top, Bottom, 2 staples, Top Slant

Weight 165 lb.

BK5010 Production Level Booklet Maker

Dimensions (WxDxH) 55.9” x 27.6” x 35.4”

Finishing Speed Maintains rated engine speed of 90-ppm

Maximum Booklet Capacity 30 sheets (120 pages based on 20 lb. Bond)

Power Consumption Less than 200W

Power Source 100/100/115/127/220/230V 50-60Hz

Supported Paper Sizes Width: 8.1" to 12.6" Length: 10.8" to 18"

Supported Paper Weights 16 lb. Bond – 172 lb. Index*

Weight 286.6 lb.

*BK5010 supports up to 172 lb. Index in Off-line mode only. The Pro 906EX/1106EX/1356EX support up to 80 lb. Cover (120 lb. Index) On-line when combined with the BK5010.


Optional BK5010 Production Booklet Maker Accessories

BF5010 Book Folder Creates a square fold from a saddle stitched book

BK5010 Rail Unit Eases finisher docking/undocking

CF5010 Cover Feeder Inserts preprinted/color sheets as covers

TR5010 Trimmer Unit Trims edge of the booklet for a professional finish


PU5000 Hole Punch Option for the SR5000 Finisher

Hole Positions 2 or 3 holes, switchable

Punch Paper Size 5.5" x 8.5" – 13" x 18"

Punch Paper Weight 16 lb. Bond – 90 lb. Index

TK5000 11" x 17" Tray Kit

Function Converts Tandem Tray to an additional short edge feed (SEF) tray

EB-135 Print Controller (Optional)

CPU Intel Celeron

Hard Disk Drive 80GB

Memory (Std./Max.) 512mb

Network Protocols TCP/IP, Novell IPX?SPX,SMB, AppleTalk with auto-switching

Printer Languages PCL6/PCL5e

Standard Interface 10/100/1000BaseTX

Utilities Command WorkStation 4.5, Fiery Web Tools, Fiery Scan (TWAIN plug-in, Remote Scan), Fiery FreeForm 2, Fiery WebTools, Fiery Mail Port, & Fiery Printer Delete Utility